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Case Studies

Real Results from Real Agencies.

Three agencies. Three problems. One system that fixed them all.

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1000+
Agencies surveyed
95%
Had no live chat
32%
Took more than a day to respond

Based on a survey of 1,000+ agencies - 2026

KATOBRANDING STUDIO
Kato Studios
Mid-Sized - UK
Case Study 01
Visitors/month:~1,200
Response time before:4-12 hours
Response time after:Seconds
Timeline:30 days
+38% inbound conversations
2.5x more meetings booked
1 client covered full cost

From Missed Inquiries to Consistent Flow of New Clients.

The Situation
Around 1,200 website visitors per month
Strong outbound motion already in place
Inbound relied entirely on contact forms
The Problem

Prospects visiting agency websites rarely wait. They visit multiple agencies, submit enquiries, and book with whoever responds first.

Slow response times of 4 to 12 hours
Low conversion from existing website traffic
Inconsistent and unpredictable inbound pipeline

Speed of response was the difference between winning and losing deals.

The Solution

Contaktly's Inbound Conversion Engine was installed. From day one it:

Engaged visitors instantly via chat and WhatsApp
Qualified prospects automatically before human involvement
Booked meetings directly into calendars
Results Within 30 Days
+38%
Increase in inbound conversations
2.5x
More meetings from website traffic
Seconds
New average response time
Commercial Impact

1 new client closed within the first 22 days from Contaktly's leads

Speed of response was the difference between winning and losing. Now they win.

Sales Boutique
Sales Boutique
Lead Generation Agency
Case Study 02
Industry:Lead Generation
Location:UK
Focus:Inbound Conversion
Result:System now powering Contaktly
Instant response vs hours
More qualified conversations
More meetings from existing traffic

How We Discovered Agencies Were Losing Inbound Clients (and Fixed It).

The Situation

At Sales Boutique, we generate outbound pipeline for agencies. After working with countless agencies, we understood exactly what converts - what to say, when to say it, and how to qualify fast.

Millions of conversations initiated with real buyers
Thousands of meetings booked for agencies
Campaigns run across multiple markets and verticals

But while doing this work, we noticed something we did not expect.

What We Found When We Surveyed 1,000+ Agencies
95%
had no live chat on their website
99%
had no WhatsApp presence
64%
used a contact form as their only CTA
32%
took more than a day to respond to an enquiry

2026 Agency Survey - 1,000+ agencies

The Problem

Agencies were generating real inbound demand. Running campaigns. Driving traffic. Creating genuine interest. But when that demand hit their websites, it stalled.

Contact forms creating hours of delay
Agencies saying the wrong replies
Competitors winning simply by responding faster

The issue was not demand. It was conversion speed.

The Solution

We built Contaktly specifically to fix this. An Inbound Conversion Engine that:

Engages inbound visitors instantly
Qualifies them in real time
Books meetings while intent is still high
The Result
Instant
Response time (vs hours)
More
Qualified conversations
Higher
Meeting conversion rate

Agencies do not need more leads. They need to convert the leads they already have.

Brandworks
Mid Tier Agency - Europe
Case Study 03
Deal value:$15k to $60k
Increase in enquiries:+52%
New clients:2 in 60 days
Revenue generated:$40k+
+52% inbound enquiries
2 clients in 60 days
$40k+ revenue generated

Turning Passive Website Traffic into Active Client Conversations.

The Situation
High-value services with deals worth $15k to $60k
Website generated consistent and steady traffic
All inbound handled via email and contact forms
The Problem
Very low inbound conversion despite good traffic
Long response delays losing warm prospects
Competitors winning by responding faster

The website was not the problem. The delay in response was.

The Solution
Conversations initiated instantly with every visitor
Enquiries captured via chat and WhatsApp
Prospects qualified before any human involvement
Meetings booked automatically into calendars
The Result
+52%
Increase in inbound enquiries
Higher
Lead quality (pre-qualified)
Faster
Time from enquiry to meeting
Commercial Impact

2 new clients closed within the first 60 days, generating over $40k in new revenue.

The website had always had the traffic. Now it was converting it.

The website was not the problem. Engaging the lead was. Contaktly fixed this instantly

Want Results Like These for Your Agency?

Contaktly turns website visitors into qualified meetings automatically.

Works for any B2B website
Live in minutes
No manual work required

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